Enrolled Records Department

The enrolled records department follows up the academic status of students from their admission in the university until their graduation. It guides continuing and expecting to graduate students, follows up on their academic progress, prepares the necessary requirements thereof, and approves their graduation. It, also, follows up the academic records for the enrolled and dismissed students. To achieve these objectives, the department is represented by its two divisions; enrolled records division and internal transfer and academic affairs division:

First: Enrolled records division, which carries out the following duties:

• Guiding continuing and expecting to graduate students.
• Updating major and minor sheets, when amended.
• Receiving requests to transfer between colleges after each semester, and their execution within the university regulations.
• Receiving requests to transfer between colleges for students who have passed more than 45 units, preparing a study plan for each of them to be presented to the Students Affairs Committee to make the transfer decisions.
• Resolving the problems of students expecting to graduate through their addition in closed sections, etc.
• Receiving the applications of the minor specialization and their execution.
• Cooperating with colleges when submitting new major/minor sheets through reviewing the courses' numbers, new equivalents, and their execution.
• Reviewing major sheets in order to prepare the student manual.
• Receiving the lists of the students expecting to graduate from the database according the passed units by the student, and identifying the students that will actually graduate according to their major sheets.
• After the grades are entered by the registration department, the lists of students expecting to graduate are reviewed and the eligible ones are graduated.
• Reviewing the status of all students registered in more than 19 units or less than 9 units, in order to ensure that they are graduating students.
• Preparing the yearly student's manual, which includes major sheets, sub-majors and credit system description.
• Entering the data of the students expecting to graduate and the graduated students into the database.
• Supervising the preparation of the list of courses remaining for graduation, and entering the data into the database.

Second: Internal transfer and academic affairs division, which carries out the following duties:

• Identifying students on third probation and notifying the Students' Affairs Committee in the Deanship of Students' Affairs.
• Excluding students on probation that expect to graduate and have satisfied the conditions and regulations of the Students' Affairs Committee, and not executing the dismissal decision against them.
• Executing the dismissal decisions of the Students' Affairs Committee.
• Preparing lists of students that have exceeded the duration of their major sheets, and sending them to the Students' Affairs Committee.
• Dismissal of students with forth probation.
• Answering students' questions and preparation of official transcripts.
• Executing enrollment suspension decisions as made by the various colleges and the Students' Affairs Committee.
• Keeping the academic records of the enrolled, dismissed, and dropped students.

For enquiry:

                       Tel: 24842726 - 24984275

                       Email: admreg.records@ku.edu.kw